Work With Me!

I recently asked three elected officials what it takes to effectively work with council. Part of the reason was to build a resource for the community leaders in ACE Communities, and the other reason was to hear responses from people who sit in that position. The responses were meaningful, specific, and realistic. I realize feedback from three elected officials across Alberta is only a very small snapshot, but it does provide a glimpse of how residents can contribute positively to the relationship with council. In any case, I have paraphrased the councillors' wisdom here.

Three messages stood out with the feedback from councillors: benefits, KISS, and relationships.

One councillor discussed sharing information with councillors in terms of benefits. Outline the pros and cons of the proposal. This included costs, resources, impacts, length of progress, and other pertinent information.

It was pointed out that the council is a diverse group of individuals and people may not be an expert in the situation presented to them. This means working with administration to ensure all the background information is shared and any documents forwarded clearly provide the benefits.

What about KISS? This does not mean to literally kiss, but rather to "keep it seriously simple". Be mindful that some councillors are part time, but all councillors have a tremendous amount of material to read and sift through. The tough advice to follow is to keep written and oral presentations short, concise, and clear with the needs and recommendations.

Last, but certainly not least important, is to build relationships. Tips to do that was to "pick up the phone" and share, as well as invite council to meetings or to be a representative at the meeting. If a councillor cannot attend a meeting be sure to share the outcomes, agenda, and minutes of the meeting. Remember that relationships work both ways and the councillors want to share their point of view.

Working effectively with elected official can potentially be every one's job, not just residents of a particular interest group. After all, every resident has the opportunity to vote for a member of council and it is important to know what each council member stands for. When working with council, it really means looking at building relationships in the community and bridging the gaps between stakeholders.

Lasting words to share from the elected officials: "Remember that councillors are just like you with some often tough decisions in front of them."